Job Title:

Assistant University Registrar, Systems and Compliance

Physical Location:

 Kent Campus - Kent, OH

Salary:

 $59,075 - $64,000

Basic Function:

Provide leadership and management of the degree audit system or systems such as Banner, Cognos etc., and associated staff. Provides support to the Systems and Compliance team. Reports to Senior Associate University Registrar.

Additional Basic Function – if applicable:

 Not applicable. 

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Provide direct supervision of unclassified staff.

Manage and complete analysis and troubleshooting, of assigned systems.

Collaborate with IT staff for identification, development and testing of software upgrades, enhancements, and defect resolutions to degree audit software and other student information systems managed by the Office of the University Registrar.

Develop/maintain collaborative relationships with Division of Information Technology, other functional and academic units, and external vendors.

Conduct training for staff; update and maintain websites, user manuals, videos and training courses for advisors and students .

Assist with ad hoc reporting and compliance reporting to university, state, federal and national organizations.

Assist in the redesign of business processes, development of functional specifications and test scenarios, complete user testing and create/maintain documentation as needed for new, modified or upgraded technology and/or processes.

Maintain office production calendar and ensure critical systems and processes are student and staff ready.

Perform related duties as assigned.

Additional Examples of Duties – if applicable:

 None. 

Minimum Qualifications:

Bachelor’s degree in a relevant field. Minimum of four years of progressively responsible experience with academic programs/processes and / or curriculum processes. Must possess experience with query language.

License/Certification:

Not applicable. 

Knowledge Of:

Academic programs/processes and curriculum processes *
Degree program and university graduation requirements *
Query language / complex encoding software *

Skill In:

Written, verbal, interpersonal communication *
Customer service / consultation *
Utilizing Microsoft Office Suite and other applicable software (e.g. Banner ERP, DegreeWorks or similar degree audit software, and report writers similar to Cognos) *
Research, analysis and evaluation *
Team leadership / supervisory skills

Ability To:

Develop and deliver training presentations *
Self motivate and work independently and as part of a team with the ability to manage multiple assignments and projects *
Synthesize information to make recommendations and implement solutions *
Learn, retain and apply knowledge in a complex, detailed environment *

Preferred Qualifications – if applicable:

Prefer previous experience with a degree audit package, presentation software; knowledge of computerized student information systems; and previous team leader / supervisory experience.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

None. 

Working Schedule:

 Monday - Friday 8 AM - 5 PM

Additional Information:

 

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

Must pass a security check.

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

For official job descriptions, visit www.kent.edu/hr. 

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.