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Associate Vice President, Facilities Planning and Operations

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Position Posting

Posting Details

Job Description Title Assoc VP, Fac Plng & Oper
Working Title Associate Vice President, Facilities Planning and Operations
Physical Location
Position Number 996810
Home Organization Facilities Planning & Operations - Kent Campus:100757
Campus Kent Campus
Contract Length 12 month
Pay Grade 12-BF
Position Category Unclassified
Job Open Date 09/26/2017
Job Close Date 10/30/2017
Open Until Filled No
Work Schedule
Basic Function

To provide strategic and project planning, capital prioritization, and stewardship for Kent State University’s land, building, space and continuously changing portfolio which is comprised of 10 locations, 2,500 acres and 8 million gross square feet. The Facilities, Planning and Operations department has approximately 300 employees and an annual budget of more than $20 million. The main areas of responsibility include: facilities master planning, capital project planning and construction, facilities operations, infrastructure maintenance, sustainability and energy management. Exercise leadership over the complete facilities lifecycle: planning, design construction and operations management. Ensure that the goals of the university’s strategic road map are supported by adequate infrastructure, appropriate capital planning, construction planning and design, and facilities operations. Reports to the Senior Vice President for Finance and Administration.

Additional Basic Functions - if applicable
Characteristic Duties and Responsibilities

Duties/essential functions may include, but not be limited to, the following:

Provide leadership for campus master planning, design and construction activities for all campuses and satellite operations, including international locations.

Provide leadership for multiple units relating to physical plant operations management on the Kent campus including: power production and procurement, fleet management, custodial, grounds, building trades and building maintenance, lock and building security, parking maintenance, central storage, and moving services. Establish processes, systems, services and procedures for these areas based on best practices.

Provide leadership for sustainability initiatives on all campuses and satellite locations, including recycling and trash management.

Manage budget responsibilities and seek alternative sources to optimize costs and maximize efficiency (e.g., shared services, strategic contract management and sourcing, performance contracting to fund deferred maintenance).

Establish utility and energy management practices in accordance with supply and demand benchmarks and the university’s energy efficiency goals.

Participate in labor relations strategies; ensure compliance with collective bargaining agreement; develop positive labor relations strategies and communications.

Provide consultation and resources to the regional campuses as it relates to physical plant, environment and operations.

Provide leadership for the university’s space utilization and management strategies; serve as co-chair of the Space Planning and Campus Environment Committee.

Prepare capital planning budgets and other approving requests for submission to the Sr. Vice President for Finance and Administration, and appropriate funding agencies.

Coordinate with public safety and environmental health and safety teams to ensure safety, security and emergency preparedness.

Monitor compliance with all state and federal regulations as it relates to construction contracts; assess pending legislation, trends and events that impact physical plant management and make recommendations.

Coordinate with the Provost, deans and other academic officers to address requirements for academic facilities.

Serve as liaison with local, regional and state officials on capital and regional planning issues, to ensure successful collaboration on joint projects.

Demonstrate excellent communications and interpersonal skills in working with a wide range of stakeholders, from university trustees and the president to faculty, staff and community leaders.

Serve on various department, division, and university committees; represent the Division on appropriate university bodies, committees, councils, etc.

Serve as a member of the Sr. Vice President for Finance and Administration’s leadership team.

Perform related duties as assigned.

Additional Characteristic Duties and Responsibilities - if applicable
Minimum Qualifications

Bachelor’s degree in architecture, engineering, business or relevant field.
Minimum of 10 years progressively responsible experience in the fields of facilities management, building management, or design and planning for large scale projects, including a minimum of five years’ experience in management of a complex physical plant environment that includes design and construction of facilities.

Preferred Qualifications:
Professional licensure in Architecture or Engineering.

Master’s Degree in business, engineering or related field.

Prior experience with labor unions.

Knowledge Of:
Federal, state, and local laws and regulations related to architecture, engineering, construction and procurement.

Budget development and management

Strategic planning

Sustainable design, construction and facilities management concepts and strategies

Skill In:
Strong budget management and financial analysis

Strong written, oral and interpersonal communications

Excellent project management skills

Ability To:
Multitask and set priorities

Build and sustain relationships

Lead development of master plans for campuses

Measure performance of budgets (operating, capital and project), facilities, contractors, capital equipment

Establish long term maintenance schedules and/or contingency space planning for major reconstructions

Asterisk (*) indicates knowledge, skills, abilities which require assessments.

Additional Minimum Qualifications - if applicable

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Physical Requirements

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

Incumbent may be required to travel from building to building frequently and campus to campus occasionally.

Additional Information

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco is not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit<>.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree in architecture, engineering, business or relevant field?
    • Yes
    • No
  2. * Do you have a minimum of 10 years progressively responsible experience in the fields of facilities management, building management, or design and planning for large scale projects, including a minimum of five years’ experience in management of a complex physical plant environment that includes design and construction of facilities?
    • Yes
    • No
  3. * Do you have professional licensure in Architecture or Engineering?
    • Yes
    • No
  4. * Do you have prior experience with labor unions?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Reference Document
  2. Other Doc