Job Title:

Associate University Registrar (Internal Kent State Employees Only) 

Physical Location:

 Kent Campus - Kent, OH

Salary:

 $66,705 - $70,000

Basic Function:

Serve as an assistant to the University Registrar in providing management, administrative direction, coordination, and control of assigned functional activities including personnel, services and technological activities of the Office of the Registrar. May be delegated overall responsibility for specific functional area(s). Reports to the University Registrar.

Additional Basic Function – if applicable:

 Not Applicable. 

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Assist in general administration of department to include establishment and implementation of policies and procedures, development of goals and objectives, personnel administration and development, and budgeting.

Manage and direct delegated activities related to academic policy curriculum and standards or activities related to systems, compliance and reporting.

Assist in administration of functional activities and services of the Office of the Registrar (i.e. registration and records services, preparation of reports, support services, etc.).

Serve as liaison with academic units, administrative offices, and the eight campus University system regarding academic and University policies and procedures.

Coordinate office actions relating to office and University policies and procedures based on guidelines and standards from federal and state agencies and professional organizations.

Assume full responsibility of the Registrar in Registrar’s absence.

Review retroactive requests for changes to academic records and take appropriate action.

Serve on various university and external committees.

Perform special assignments / projects as assigned.

Perform related duties as assigned.

POSITION SPECIFIC AREAS MIGHT INCLUDE:
Academic Policy, Curriculum and Standards
NCAA Tracking
Academic Transcripts
Credit Transfer
Registration and Petitions to change Academic records Grades / Grading Policies
Catalog
Academic Curriculum – Policy and Procedures FERPA
Student/Faculty Support Services
Banner Systems (back-up)
Consortiums and Cross Enrollment Agreements
Academic Scheduling Center
Graduation Processing and Diplomas
Security and Access Approvals
Statewide Guaranteed Credits
Academic Term Processing
Ohio Residency
Reporting; HEI, Clearinghouse, Cognos, Ad Hoc Requests
Electronic Media; Web Site; Imaging
Banner Systems; testing; upgrades

Additional Examples of Duties – if applicable:

 Not Applicable. 

Minimum Qualifications:

Bachelor’s degree and a minimum of five years progressively responsible experience in a registrar’s office or related area is required.

License/Certification:

None. 

Knowledge Of:

Student information systems and budgeting *
Federal and State laws and regulations pertaining to reporting and compliance *
Higher education institutional perspective

Skill In:

Written and interpersonal communication. *
Utilizing Microsoft Office Suite and other applicable software; including basic table structures and report writing tools *
Organizing information and projects
Adhering to deadlines

Ability To:

Work independently and as part of a team *
Provide leadership and direction *
Multi-task while managing multiple projects and assignments *
Think strategically

Preferred Qualifications – if applicable:

Master's degree preferred.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

Incumbent must be able to communicate with others. Incumbent may be required to travel from building to building and off campus occasionally.

Working Schedule:

 Monday - Friday 8 AM - 5 PM; or otherwise discussed with your supervisor. 

Additional Information:

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.