Job Title:

Human Resources Records Coordinator

 Kent Campus - Kent, OH

Salary:

$17.57 per hour 

Basic Function:

Responsible for the day-to-day maintenance of employee data in the Human Resource Information System. Coordinates human resources records information for employment, benefits, payroll, performance management, records retention and reporting.  Performs a variety of administrative HRIS functions ensuring data integrity and compliance with university policy, regulations, and protocols. Maintains accurate employee information while working independently under general direction. Reports to Manager, Human Resources Records or designated supervisor.

Additional Basic Function – if applicable:

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Confirms accuracy and integrity of data entered and assures information is available on a timely basis, correct and update employee data as needed.

Researches, analyzes, prepares and processes human resources personnel actions maintaining confidentiality of sensitive information.

Actively participates in cyclical HRIS processes including HRIS upgrades, testing of system changes, workflow implementations and year-end rolls, etc.

Researches and corrects leave reporting issues for faculty and staff.

Delivers routine/daily/weekly/monthly reporting and responds to basic ad hoc data request, identifies HRIS reporting issues and develops and proposes solutions.

Assists in the development and implementation of standard operating procedures for human resources employment records.

Resolves sensitive matters, de-escalates challenging situations with employees, supervisors, department and external parties; discerns when to make referrals or forward matters to the appropriate parties.

Coordinates paid and unpaid leave processing for staff and resolves leave issues as required. Implement annual adjustments to vacation leave overages.

Responds to inquiries and provides guidance in the completion of personnel paperwork for employees; explains personnel policy and procedures.

Serves on project teams to improve records processes and procedures.

May train and/or indirectly supervise student employees.

Performs related duties as required.

Additional Examples of Duties – if applicable:

Minimum Qualifications:

High School diploma or equivalent. Two years of data maintenance experience utilizing computer applications and/or electronic records processing systems.

License/Certification:

Knowledge Of:

Skill In:

Ability To:

Preferred Qualifications – if applicable:

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Incumbent must be able to communicate with others. Incumbent may be required to travel from building to building and off campus occasionally.

Working Schedule:

 Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, schedule may vary to meet departmental needs.

Additional Information:

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit www.kent.edu/hr. 

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.