Job Title:

 HR Records Assistant - Short Term Hire (up to 4 months temporary position)

Physical Location:

 Kent Campus - Kent, Ohio

Salary:

 $14.35/Hr.

Basic Function:

Performs specialized clerical tasks in HR Records. Assist with leave reporting, maintenance of employment files, data entry and reporting.

Additional Basic Function – if applicable:

 

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following: 

Performs a variety of tasks such as:

• Completing or assisting with the completion of a variety of reports (e.g., Ohio Department of Job and Family Services Quarterly Report s and Monthly Count Reports,  Ohio New Hire Report, etc.;
• Updating of retention points for part-time classified employees;
• Validating Service Achievement Awards;
• Assisting with data clean up to ensure accuracy;
• Routing Flashine leaves due to supervisor changes, approving leaves and manually entering leaves;
• Assisting with or completing Public Records Requests; and
• Indexing and archiving documents for personnel files using electronic methods
• Enter leave reporting into Banner system
• Answers email and telephone calls related to variety of issues such as appointments, status changes, leave requests, etc.
• Contacts civil service employees, faculty, professional staff members, supervisors, and/or external agencies and vendors to verify or obtain information, correct problems, schedule activities, etc.
• Prepares a variety of materials (e.g., routine correspondence, standardized letters, forms, reports, etc.)
• Performs clerical duties such as filing, ordering supplies for area, opening, sorting and distributing mail, sending out mass mailings.
• Provides assistance to the Human Resources Records department as needed to ensure timely processing of personnel actions.
• May participate in training new employees.
• Performs related duties as required.

Additional Examples of Duties – if applicable:

 

• One year of experience maintaining electronic records is preferred, but not required.

Minimum Qualifications:

• High school diploma or equivalent.

License/Certification:

 

Knowledge Of:

• Office practices and procedures; data entry with attention to detail.

Skill In:

• Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to provide
• Written communication (e.g., to compose memos, letters, and reports)
• Utilizing Microsoft Office products (e.g., Word, Excel, etc.)

Ability To:

• Exercise discretion in distributing and receiving information of a confidential and sensitive nature
• Apply policies and procedures
• Identify and clarify discrepancies in information
• Maintain accurate records
• Proofread and correct errors
• Read and accurately follow oral and written instructions
• Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Preferred Qualifications – if applicable:

Prefer data entry, payroll and leave reporting experience/knowledge within and HRIS system.

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:

Normal office environment; requires frequent use of video display terminal.

Working Schedule:

 24-28 hrs/wk: M,W & H 8a-5p or MTWHF 12p-5p. (Flexibility in working schedule).

Additional Information:

 

Must pass a security check.

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences, and are inclusive, welcoming, respectful and kind.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit www.kent.edu/hr. 

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.